Accounts Payable Module Procedures
For Cougar Mountain Software's Professional Version (all versions)

Clearing a posted invoice balance

1. If you have several errors things to correct as of a prior date, you may want to set the Cougar Date to that date to speed entry and minimize mistakes
2. Select the AP Module
3. Pay Bills
4. Adjust/Pay Bills
5. Set Batch (suggest a separate batch for corrections)
6. Click on Balance Adjustment
7. Click on Decrease Balance
8. Select Vendor
9. Fill in the Descriptions (suggest credits & adjustments be over documented in the description in notes)
10. Skip the Reference #
11. Lookup the Apply to #, select it and note the dollar amount
12. Fill in the Reference # (suggest you use the same number as in Apply to # plus a suffix info, like Dbl, Adj, etc.)
13. Enter the GL account number to adjusted (if unsure, using the largest cost of sales account is a possibility)
14. Fill in the dollar amount to adjusted
15. Click the Apply field so there is a check mark there
16. Review the info on the screen, especially the date and amount
17. Save
18. After all corrections have been entered, print and carefully check the info
19. Post the batch
20. Review the posting reports, especially the GL Posting reports for account numbers, dates and amounts.
21. It is recommended to review the vendor either in Vendor Maintenance or on an agings