8 ACCOUNTS PAYABLE

3 INVOICE MAINTENANCE

1 ADD INVOICE

(SEE DETAILED PROCEDURE BELOW)

4 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

6 IMMEDIATE CHECK REGISTER (OPTIONAL)

8 POST INVOICES

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN ENTERRED/DATE STAMP

FILE INVOICES ALPHABETICALLY IN A WAITING TO PAY FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT

TO ENTER A/P INVOICES (THRU A/P)

------------------------------

8 ACCOUNTS PAYABLE

3 INVOICE MAINTENANCE

1 ADD INVOICE

INVOICE HEADER ENTRY PROCEDURE

----- ---------------------------

1 VENDOR NUMBER (ENTER FEW CHARACTER OF VENDOR NAME, <F10>)

2 INVOICE #

3 P.O. # OPTIONAL

4 INVOICE DATE

5 G/L DATE NORMALLY ENTER, EXCEPTION EG. UTILITY BILLS

6 IMMEDIATE CHECK/CHECK # N

7 PRINT CHECK N

8 CONVERSION <ENTER>

9 DUE CNTRL/DAYS 1 (NORMAL)

10 DUE DATE 30 (NORMAL)

11 DISCOUNT <ENTER> (NORMAL)

INVOICE LINE DETAIL ENTRY PROCEDURE

------------------------------------

1 LINE TYPE 1 (NORMAL)

2 DESCRIPTION (OPTIONAL)

3 QUANTITY 1

4 INVOICE AMOUNT TOTAL INVOICE (NORMAL)

5 DISCOUNT Y (NORMAL)

6 G/L ACCT # <ENTER> (NORMAL), MAY NEED TO OVERRIDE OCCASIONALLY

<F6> - SAVE

IF INVOICE IS COMPLETED-CONTINUE // ELSE START DETAIL ENTYR PROCEDURE

<ESC>

VERIFY INVOICE $ AMOUNT IS CORRECT

<F6> - SAVE

RETURN TO INVOICE HEADER ENTRY PROCEDURE UNTIL ALL INVOICE ENTERED

<ESC>

<ESC>

TO ENTER A/P MANUALLY PAID INVOICES (NOT ON STATUS REPORT)

---------------------------------------------------------

8 ACCOUNTS PAYABLE

3 INVOICE MAINTENANCE

1 ADD INVOICE

INVOICE HEADER ENTRY PROCEDURE

----------------------------------

1 VENDOR NUMBER (ENTER FIRST CHARACTER OF VENDOR NAME, <F10>)

2 INVOICE # (IF NO INVOICE, PUT CHECK NUMBER)

3 P.O. # OPTIONAL

4 INVOICE DATE CHECK DATE

5 G/L DATE NORMALLY ENTER, EXCEPTION EG. UTILITY BILLS

6 IMMEDIATE CHECK/CHECK # Y

7 PRINT CHECK N

8 CONVERSION <ENTER>

9 DUE CNTRL/DAYS <ENTER> DOESN'T MATTER

10 DUE DATE <ENTER> DOESN'T MATTER

11 DISCOUNT <ENTER> DOESN'T MATTER

INVOICE LINE DETAIL ENTRY PROCEDURE

------------------------------------

1 LINE TYPE 1 (NORMAL)

2 DESCRIPTION (OPTIONAL)

3 QUANTITY 1

4 INVOICE AMOUNT TOTAL INVOICE (NORMAL)

5 DISCOUNT Y (NORMAL)

6 G/L ACCT # <ENTER> (NORMAL), MAY NEED TO OVERRIDE OCCASIONALLY

<F6> - SAVE

IF INVOICE IS COMPLETED-CONTINUE // ELSE START DETAIL ENTYR PROCEDURE

<ESC>

VERIFY INVOICE $ AMOUNT IS CORRECT

<F6> - SAVE

RETURN TO INVOICE HEADER ENTRY PROCEDURE UNTIL ALL INVOICE ENTERED

<ESC>

<ESC>

A/P PREPARATION OF COMPUTER PRINTED CHECKS - CHECK LIST

------------------------------------------------

8 ACCOUNTS PAYABLE

4 PAYMENT AND ADJUSTMENT PROCESSING

4 CASH REQUIREMENTS REPORT

5 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

7 CHECK REGISTER (PRELIMINARY)

6 PRINT CHECKS

7 CHECK REGISTER (FINAL)

8 POST INVOICES

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN PAID/DATE STAMP

STAPLE PAID INVOICE TO BACK OF DUPLICATE COPY OF CHECK

PAPERCLIP THE ORIGINAL CHECK TO THE INVOICES

REQUEST THE APPROPRIATE INDIVIDUAL(S) SIGN THE CHECKS

SEPARATE THE SIGNED ORIGINAL CHECKS FROM THE INVOICES

MAIL THE SIGNED CHECKS

FILE THE PAID INVOICES IN THE PAID FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT

TO PREPARE TO PREPARE A/P COMPUTER PRINTED CHECKS

------------------------------------------------

8 ACCOUNTS PAYABLE

4 INVOICE MAINTENANCE

4 CASH REQUIREMENTS REPORT

CASH REQUIREMENTS REPORT

----------------------------------

1 A/P CODE <ENTER>

2 STARTING VENDOR <ENTER>

3 ENDING VENOR <ENTER>

4 REPORT TYPE C (FOR CONDENSED)

5 BASE DUE DATE ENTER PAY THRU DATE

6 TRANSACTION DATE <ENTER>

7 CREATE TRANSACTIONS Y

TO ADD/CHANGE THE ITEMS SELECTED BY THE CASH REQUIREMENTS REPORT

TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 VENDOR NUMBER (ENTER FIRST CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 4

3 TRANSACTION DATE CHECK DATE

4 CHECK NUMBER LEAVE BLANK

5 DETAIL MAINTENACE Y (NORMAL)

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY <ENTER>

3 DR TO APPLY <ENTER>

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE DISCOUNT AMT

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

TRANSACTION MAINTENANCE (TO CHANGE PAYMENTS)

---------------------------------------------

ENTER TRANSACTION NUMBER

1 VENDOR NUMBER ALREADY FILLED IN

2 TRANSACTION TYPE ALREADY FILLED IN

3 TRANSACTION DATE ALREADY FILLED IN

4 CHECK NUMBER ALREADY FILLED IN

5 DETAIL MAINTENACE ALREADY FILLED IN

6 DELETE DELETE IN APPROPRIATE

ENTER LINE NUMBER TO CHANGE

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY 0

3 DR TO APPLY 0

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE DISCOUNT AMT

6 DLETE DELETE IF APPROPRIATE

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 VENDOR NUMBER C (FOR CONDENSED)

2 TRANSACTION TYPE 4

3 TRANSACTION DATE CHECK DATE

4 CHECK NUMBER LEAVE BLANK

5 DETAIL MAINTENACE Y (NORMAL)

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY 0

3 DR TO APPLY 0

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE DISCOUNT AMT

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 VENDOR NUMBER (ENTER FIRST CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 4

3 TRANSACTION DATE CHECK DATE

4 CHECK NUMBER LEAVE BLANK

5 DETAIL MAINTENACE Y (NORMAL)

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY 0

3 DR TO APPLY 0

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE DISCOUNT AMT

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

TO ENTER A/P VOIDED (POSTED) CHECK

---------------------------------------

8 ACCOUNTS PAYABLE

4 PAYMENT AND ADJUSTMENT PROCESSING

5 TRANSACTION MAINTENANCE

1 ADD A TRANSACTION

1 VENDOR NUMBER (ENTER FIRST CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 3 - PAYMENT CORRECTION

3 TRANSACTION DATE CHECK DATE

4 CHECK NUMBER LEAVE BLANK

5 DETAIL MAINTENACE Y (NORMAL)

6 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

8 CHECK REGISTER (PRELIMINARY)

7 PRINT CHECKS

8 CHECK REGISTER (FINAL)

9 POST INVOICES

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN PAID/DATE STAMP

STAPLE PAID INVOICE TO BACK OF DUPLICATE COPY OF CHECK

PAPERCLIP THE ORIGINAL CHECK TO THE INVOICES

FILE THE UNPAID INVOICES IN THE UNPAID FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT

TO DEDUCT AN UNAPPLIED DEBIT MEMO ON A CHECK ABOUT TO BE ISSUED

------------------------------------------------------------------

8 ACCOUNTS PAYABLE

4 PAYMENT AND ADJUSTMENT PROCESSING

5 - TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 VENDOR NUMBER (ENTER FIRST CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 7

3 TRANSACTION DATE INVOICE DATE

4 CHECK NUMBER

5 DETAIL MAINTENACE Y (NORMAL)

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY ERR

3 DR TO APPLY ERR

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE DISCOUNT AMT

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

6 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

8 CHECK REGISTER (PRELIMINARY)

7 PRINT CHECKS

8 CHECK REGISTER (FINAL)

9 POST INVOICES

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN PAID/DATE STAMP

STAPLE PAID INVOICE TO BACK OF DUPLICATE COPY OF CHECK

PAPERCLIP THE ORIGINAL CHECK TO THE INVOICES

FILE THE UNPAID INVOICES IN THE UNPAID FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT

DEDUCT AN DEBIT MEMO ON A CHECK ABOUT TO BE ISSUED

---------------------------------------------------------

8 ACCOUNTS PAYABLE

4 PAYMENT AND ADJUSTMENT PROCESSING

5 - TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 VENDOR NUMBER (ENTER FEW CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 5

3 TRANSACTION DATE INVOICE DATE

4 CHECK NUMBER

5 DETAIL MAINTENACE Y (NORMAL)

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY ERR

3 DR TO APPLY ERR

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE

DISCOUNT AMT

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

6 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

8 CHECK REGISTER (PRELIMINARY)

7 PRINT CHECKS

8 CHECK REGISTER (FINAL)

9 POST INVOICES

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN PAID/DATE STAMP

STAPLE PAID INVOICE TO BACK OF DUPLICATE COPY OF CHECK

PAPERCLIP THE ORIGINAL CHECK TO THE INVOICES

FILE THE UNPAID INVOICES IN THE UNPAID FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT

TO VOID A POSTED A/P INVOICE

------------------------------------------------------------------

8 ACCOUNTS PAYABLE

4 PAYMENT AND ADJUSTMENT PROCESSING

5 - TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 ADD A TRANSACTION

1 VENDOR NUMBER (ENTER FEW CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 5 - DEBIT MEMO

3 TRANSACTION DATE DATE TO BE EFFECTIVE

4 REFERENCE NUMBER INVOICE NO. BEING VOIDED

5 DESCRIPTION REASON/COMMENT

6 GL ACCOUNT NUMBER ENTER GL # (USUALLY THE SAME AS ORIGINAL INV.)

7 AMOUNT AMT $ TO BE DEDUCTED

<F6> - SAVE

6 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

9 POST TRANSACTIONS

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN PAID/DATE STAMP

STAPLE PAID INVOICE TO BACK OF DUPLICATE COPY OF CHECK

PAPERCLIP THE ORIGINAL CHECK TO THE INVOICES

FILE THE UNPAID INVOICES IN THE UNPAID FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT

TO VOID A POSTED A/P CHECK

---------------------------------------------------------

8 ACCOUNTS PAYABLE

5 PAYMENT AND ADJUSTMENT PROCESSING

5 - TRANSACTION MAINTENANCE (TO ADD ADDITIONAL PAYMENTS)

------------------------------------

1 VENDOR NUMBER (ENTER FEW CHARACTER OF VENDOR NAME, <F10>)

2 TRANSACTION TYPE 3

3 TRANSACTION DATE DATE TO BE EFFECTIVE

4 REFERENCE NUMBER ENTER THE CHECK NO. BEING VOIDED

5 DESCRIPTION REASON/COMMENT

6 AMOUNT AMT $ TO BE VOIDED

1 REFERENCE TO PAY <F10> AND SELECT

2 LINE NUMBER TO PAY ERR

3 DR TO APPLY ERR

4 CASH AMOUNT <ENTER> UNLESS YOUR GOING TO PAY A PARTIAL

5 DISCOUNT AMOUNT <ENTER> UNLESS YOUR GOING TO CHANGE THE DISCOUNT AMT

<F6> - SAVE

IF PAYMENT IS COMPLETED-CONTINUE // ELSE GO BACK TO TRANS. ENTRY

<ESC>

<F6> - SAVE

6 TRANSACTION EDIT REPORT

CHECK EDIT REPORT FOR MISTAKES

IF CHANGES WERE MADE GO BACK TO TRANSACTION EDIT REPORT STEP

AFTER A PERFECT TRANSACTION EDIT REPORT HAS BEEN OBTAINED

8 CHECK REGISTER (PRELIMINARY)

7 PRINT CHECKS

8 CHECK REGISTER (FINAL)

9 POST INVOICES

(WATCH VALIDATION PROCESS UNTIL POSTING STARTS

TO MAKE SURE THAT ANY ERRORS ARE IMMEDIATELY HANDLED)

STAMP INVOICES WITH AN PAID/DATE STAMP

STAPLE PAID INVOICE TO BACK OF DUPLICATE COPY OF CHECK

PAPERCLIP THE ORIGINAL CHECK TO THE INVOICES

FILE THE UNPAID INVOICES IN THE UNPAID FILE

DISCARD ALL BUT LAST EDIT REPORT, FILE THE LAST ONE

DISCARD ALL POSTING ERROR REPORTS

FILE THE POSTING AUDIT REPORT