Accounts Payable Module Procedures
For Cougar Mountain Software's Professional Version (all versions)

HOW TO VOID A POSTED A/P INVOICE

STEP ONE – Data Entry For Transaction Edit

� 8 – Accounts Payable

� 4 – Payment and Adjustment Processing

� 5 – Transaction Maintenance (to ADD additional payments)

1 – Add A Transaction

VENDOR NUMBER: (ENTER FEW CHARACTERS OF VENDOR NAME, THEN <F10>)

� INVOICE #

� P. O. # (OPTIONAL)

� INVOICE DATE

� G/L DATE NORMALLY ENTER, EXCEPTION E.G. UTILITY BILLS

� IMMEDIATE CHECK/CHECK # N

� PRINT CHECK N (HIT F6 TO JUMP TO DETAIL)

� CONVERSION <ENTER>

� DUE CTRL/DAYS 1 (NORMAL)

� DUE DATE 30 (NORMAL)

� DISCOUNT <ENTER> (NORMAL)

Press <F6> to SAVE

STEP TWO – Check Your Work

� 6 – Transaction Edit Report

Check the Edit Report for any changes

If changes were made, go back to Transaction Edit Report step above; run an Edit Report again

After a perfect Transaction Edit Report has been obtained, go to the final step.

� 9 – Post Transactions

Be sure to watch the validation process until posting starts to be sure that any errors are immediately handled